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Bylaws of the Ghana Chapter of the Internet Society
Article IV. - Officers
1. The officers of this Chapter shall be: Chair, Vice Chair, Secretary, and Treasurer.
(Some chapters combine the offices of Secretary and Treasurer into one position. Other offices, such as Second Vice Chair or Program Chair may also be established in this article. Whatever offices are defined, there should be a corresponding section in the next article, Duties.)
(Provisions for filling vacancies left by resignations should be included in this article. Provisions for limiting the number of terms a person can serve in a position may also be included in this article.)
2. The officers shall be elected at the annual Election (or Business) meeting. They shall take office on [ date] and serve for [define term of office.]
(It is recommended that the Chapter's election be held at the last or next to last meeting of the Chapter's fiscal year or by mail ballot with the results announced at the Election meeting. This provides for or a period of transition from the outgoing Council to the incoming Council. Although it is discouraged, there are several Chapters that specify the term of office as Election meeting to Election meeting as indicated in the following:)
(Alternate: They shall take office immediately upon election and serve until their successor is elected.)
Article V. - Duties of Officers
1. The chair is the principal officer and is responsible for leading the Chapters and managing its activities in accordance with the policies and procedures of the Internet Society and these bylaws. The Chair shall preside at all meetings of this Chapter and of its Executive Council. [With the advice of the Chapter's Executive Council, the Chair shall appoint all members of committees of this chapter and all Committee chairmen.]
2. The Vice Chair shall preside at meetings in the absence of the Chair.
3. The Secretary shall keep the minutes of all Chapter and Executive Council meetings. Other duties of the Secretary include:
(Some reporting to ISOC Headquarters is required by ISOC Policies include: an annual activity report (Document 94-253), officer information, and an annual financial report. It is common to assign the duties for the first two of those to the Secretary.)
A) Preparation of the Annual Chapter Report for presentation to the Chapter at the Annual Election Meeting.
B) Preparation of the Chapter's Activity Report and submission of this report to ISOC Headquarters.
C) Notification to ISOC Headquarters of any changes in the elected officers of the Chapter.
D) Submission of any proposed amendment to these Vice President of chapters for approval .
(As noted, in Article XI of these sample bylaws, proposed amendments must be approved before they can be submitted to the Chapter's membership for a vote.)
4. The Treasurer shall collect dues, pay all bills, and maintain the Chapter's financial records. Duties of the Treasurer shall also include:
A) Preparation of the Chapter's Annual Financial Report for presentation to the Chapter at the Annual Election meeting.
B)* Completion and submission of the Annual Financial Report to ISOC Headquarters.*
(This is a mandatory report - it is required by ISOC Document 94-253)
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